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Defining the desired condition provides an overall vision for the process or product.It makes clear the purpose for initiating the improvement project and the goals that it is meant to accomplish.
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This includes describing the existing environment, where the problem occurs, and what impacts it has on users, finances, and ancillary activities.
Additionally, the problem statement is used to explain what the expected environment looks like.
A simple and well-defined problem statement will be used by the project team to understand the problem and work toward developing a solution.
It will also provide management with specific insights into the problem so that they can make appropriate project-approving decisions.
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As such, it is crucial for the problem statement to be clear and unambiguous.
The main purpose of the problem statement is to identify and explain the problem.