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So make sure each procedure is absolutely necessary before you spend time creating it.This site teaches you the skills you need for a happy and successful career; and this is just one of many tools and resources that you'll find here at Mind Tools.
As the procedure writer, you want a clear understanding of what's going on in as much detail as possible.
From there, cut down the information to what the end-user really needs to best understand the process.
Before you begin, ask yourself if people really need or want to know about something. In a company, it's typical for many things to get done without written procedures.
There are "unwritten rules" and informal procedures.
Would you want to go through a complicated procedure just to get an extra pen or pad of paper? Procedures – and their close cousins, policies – can be a real pain in the proverbial.
Sometimes, they're too tight and restrictive, and at other times, they're vague and lacking in detail.Writing a procedure that is accurate, brief, and readable isn't always easy.But, with a bit of knowledge and practice, you can learn effective procedure-writing skills, and identify great opportunities to improve the quality of the things you do. While policies guide the way people make decisions, procedures show the "how to's" for completing a task or process. They outline steps to take, and the order in which they need to be taken.But, if your colleague calls in sick, and you're suddenly responsible for getting the payroll out on time, it's good to have a well-written, detailed procedure to help guide you through.If done right, procedures can have an important effect on an organization.Since life isn't always simple and clear-cut, some procedures need to allow subjectivity and individual choices.Not everything needs a procedure, so don't create procedures for basic tasks – otherwise they'll be ignored.If you are bored with the topic, you will probably bore your reader as well. When writing your outline, keep your destination in mind.Choose something that is new and exciting, not something overworked. Is information on this subject available in various forms (i.e. Your information will help you get there, but how will you organize your journey?When written clearly and properly, they can help systems and people function better.If your people know what to do, when to do it, how to do it, and how not to get it wrong, you can reduce frustration and save a tremendous amount of time and effort.