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Variable costs are the costs that are incurred depending on your activity.
Preparing a cash flow statement should be an estimate of what you expect to spend and receive over a certain period of time. If you have no data to work from, be sure you are conservative with your income estimates and take into consideration some late payments and bad debts.
On the expenditure side, always add in a contingency and emergency payments.
If you are applying for a startup loan The Cash Flow Statement will be the only financial statement you will have to produce.
You will not have a Profit & Loss Statement to work out your income and expenditure assumptions.
In order to make a profit, you have to ensure you have priced your goods or services to cover variable and fixed expenses.
Think of all the costs you will incur in order to make sales, this could be temporary staff, equipment, food.The amount is variable, but you will have to pay for them throughout the year.If you have permanent staff (including your own salary) you need to budget this within this section.This cycle or pattern can help you plan ahead and make sure you always have money to cover your payments.See Finance for more information on managing and seeking finance.When preparing a cash flow statement, ensure you also clearly state whether your figures are GST inclusive or exclusive.Download our Cash flow template to access an alternative version of this template.Depending on your business type you need to work out when you get paid.Cash flow is tight for startups so it would be prudent to not have payment terms exceeding 30 days.Fixed costs are costs that will not change, and you have to pay for insurance, rent and rates.A strong argument can be made by utilities to be included as part of your fixed costs.